Hiring a wedding planner is the perfect way to relieve pressure while ensuring your big day is everything you’ve ever hoped for. But how do you find the best person for the job? 

The Heritage Center of Brooklyn Center is honored to have hosted countless celebrations of love. We’ve compiled some essential wedding planning questions based on our years of experience working with wedding planners and soon-to-be-married couples. These will help you find someone who makes the whole process stress-free so you can focus on what really matters—each other!

Keep reading to uncover wedding planner questions about…

“As a wedding planner, it has been a wonderful experience producing events with the sales & catering team at Heritage Center of Brooklyn Center. They are attentive to details, thorough, communicate clearly, go above and beyond and have the most caring hearts. Outstanding customer service is at the core of everything the team does. They make sure each couple and guest feel welcomed and seen. I love working with such a dedicated and organized group of individuals and look forward to more amazing events together in the near future!”

Tara Harrison – Blue Stone Events

Experience And Expertise Questions To Ask Wedding Planners

From intimate gatherings to grand affairs, a coordinator’s experience planning different types of weddings will give you an idea of how well they handle unforeseen challenges, execute special requests, and go above and beyond.

Here are some things to ask your wedding planner about their experience and expertise:

How long have you been working as a wedding planner?

Generally, a seasoned planner is better equipped to handle the complexities of wedding coordination while you provide high-level leadership.

Can you provide examples of weddings you’ve planned that are similar in style or size to ours?

Reviewing past work allows you to assess the planner’s style, creativity, and proficiency in handling events of a comparable scale or theme. It provides a tangible demonstration of their ability to execute a vision similar to yours.

Do you have experience dealing with the unique challenges or requirements that our wedding might present (e.g., cultural traditions, outdoor venues, large guest lists)?

This question to ask a wedding coordinator helps you gauge their adaptability and understanding of specific challenges. A planner with relevant experience can confidently execute most special requests.

What was the most challenging wedding you planned, and how did you handle it?

Understanding how a planner tackles challenges provides insight into their problem-solving skills, composure under pressure, and commitment to successful events.

Wedding planner with cake

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Planning And Coordination Process Questions To Ask A Wedding Coordinator

Here are some essential questions to ask a wedding coordinator to help you understand if and how they’ll make your vision come to life.

Can you walk us through your typical planning and coordination process for a wedding?

This question offers insight into the planner’s step-by-step approach, allowing you to visualize how they organize, manage timelines, and execute. 

How do you handle unforeseen issues or last-minute changes during the wedding planning process?

Unforeseen issues are inevitable in event planning. A skilled planner should have a contingency plan and excellent problem-solving skills so you have less to worry about!

How do you coordinate with other vendors (like caterers, photographers, etc.), and do you have preferred vendors you work with?

Knowledge of preferred vendors typically means they have trustworthy and established relationships. Additionally, this question gauges how well a planner gets all the moving pieces to work together, so your day is a huge success!

What tools or software do you use to organize and track the planning process?

Utilizing software can enhance communication, streamline logistics, and ensure that no detail is overlooked during the planning process.

Woman with wedding floral arrangements

Services And Packages Questions To Ask A Potential Wedding Planner

You need to know if the person you’re thinking about hiring will be able to deliver what you need – and within budget! 

The answers to these questions to ask wedding planners will help you know what to expect from your coordinator  – and vice versa.

What different planning services or packages do you offer (e.g., full planning, day-of coordination, a la carte services)?

Knowing the available options lets you choose a package that aligns with your needs and budget.

Can your services be customized to our specific needs, and if so, how?

Your love story is unlike any other, and your wedding should reflect that! Can they incorporate family customs or pay homage to something that brought you and your betrothed together?

Are there any services or elements that are not included in your packages that we should be aware of?

Suppose you want help making personalized gifts for each guest, or you’d like the planner to lend a hand throughout the reception – do they offer those services?

How do you ensure that the wedding vision aligns with the execution?

This question addresses communication, attention to detail, and the planner’s commitment to ensuring that the actual celebration looks and feels like what you’ve discussed.

Woman setting up wedding arch floral decoration

Communication And Availability Questions To Ask A Wedding Planner

Let’s explore the questions to ask a potential wedding planner about communication and availability so you know exactly when to expect correspondence.

How frequently will we communicate during the planning process, and what methods of communication do you prefer?

Their answer to this wedding planner question will give you an idea of how simple communication will be so you can decide if it works for you.

Are you available for in-person meetings, and how far in advance do these need to be scheduled?

Sometimes, things pop up at the last minute, and you must have a face-to-face conversation! Will that be possible, or do you need to schedule a meeting a few days in advance? Is a video chat possible if they can’t meet in person?

What is your response time for emails or calls, and are there any days when you are unavailable?

It’s important that you know how long it generally takes a planner to respond. If, for example, you know that your planner is off on Sundays or doesn’t respond to messages after a certain time, you can rest assured that they will get back to you during their regular hours.

How do you keep clients updated on the planning progress and decisions that need to be made?

Ideally, you will be consistently in the loop regarding progress, upcoming decisions, and any necessary actions.

Women looking through photos of wedding themes

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Costs And Contracts Questions To Ask A Wedding Coordinator

Transparent communication about financial matters with your wedding planner fosters trust and keeps you on budget. Additionally, you’ll want to know what’s in the fine print of your contracts so there are no surprises!

Here are some things to ask your wedding planner about their fee structure, potential additional costs, and contract terms.

What is your fee structure, and what payment schedule do you follow?

Do they require full payment upfront, or can you pay in installments? Is there a required deposit?

Are there any additional costs we should anticipate beyond your base fee (e.g., travel expenses, additional staff)?

This question helps you understand the scope of the overall investment and avoid unexpected – or unwanted – financial burdens.

What is your policy on refunds or cancellations?

Sometimes, plans change or unforeseen circumstances arise. If they don’t usually give refunds, are there exceptions for things outside your control, such as a natural disaster?

Can you provide a sample contract, and are there any non-standard clauses we should be aware of?

Requesting a sample and discussing non-standard clauses ensures a thorough understanding of the legally binding document you may sign. This proactive approach avoids misunderstandings and ensures everyone is on the same page.

Wedding venue

Ask Your Wedding Planner If The Heritage Center Of Brooklyn Center Is The Right Fit For Your Minnesotan Wedding

As you get excited about tying the knot, remember these questions to ask a wedding planner! Now, take the first step toward your big day by checking out the Heritage Center of Brooklyn Center’s event spaces and our wedding services.

Your dream wedding awaits!

“I can’t say enough about this venue. It was beautiful inside as well as outside, and people are STILL raving about the amazing food. I worked with Desiree and she was nothing short of amazing. I had a million and one questions and she was so responsive with an upbeat attitude. Thank you Heritage Center of Brooklyn Center for making our day unforgettable!”